Multi-day Vancouver Incentive Program

Location

Vancouver Convention Centre, Fairmont Pacific Rim, Fairmont Waterfront, Vancouver Four Seasons, Loden Hotel, Rosewood Hotel Georgia, Shangri-La Hotel

Guests

900+

Client Sector

Consulting

Awards

Excellence in Incentive Travel Programming or Service
ADMEI Excellence Awards

Best Multiple Day Incentive/Conference
Canadian Event Industry Awards

Objective

Design a flawless, 5-day, culturally focused, corporate meeting and incentive program for 900 affluent Senior Partners and spouses of a global consulting firm. Vancouver, a destination known for its scenic beauty, natural attractions and west coast vibe offered a safe and affordable option for this well-travelled group.

Challenges

  • 6-hotels, 1 Convention Centre and numerous program activities meant highly coordinated group movements.
  • Hospitality teams at each hotel and a registration team at the Vancouver Convention Centre.
  • Logistics and resources for the movement of 900 guests, often without using motor coaches.
  • Private dine-around program for 900 guests that rivals the world’s most acclaimed restaurants.

Strategy

  • Showcase Vancouver’s unique urban culture and inherent connection with nature.
  • Capitalize on the city’s progressive culinary scene.
  • Highlight our local activities and natural attributes through dynamic programming and inventive activations.

Chef’s Table “Dinner with Friends”

  • Create a customized, world class dining experience with 10 of BC’s most renowned chefs to represent the best of Canada’s west coast cuisine.
  • Select 10 signature Vancouver venues for concurrent gourmet dining experiences.
  • Orchestrate over 200 team members, with client branded shirts, as human directional signage throughout Vancouver’s streets.

Daily Activity Program “Like a Local”

  • Provide authentic, unusual local activity opportunities such as a private group hike in our North Shore mountains and a sport clinic to learn to play hockey and curling – all quintessentially Canadian.
  • Dispatch all 900 guests simultaneously, coordinate hundreds of volunteers, block off parking for a six-block radius surrounding the Vancouver Convention Centre, and employ the assistance of Vancouver Police’s traffic control division.

Award Winning Results

This celebration of West Coast culture and cuisine featured elegant dining experiences showcasing Vancouver’s most exclusive venues and BC’s most celebrated chefs. Coupled with a “local” activity program, we provided first-time travelers to Canada a true sense of place and an authentic Vancouver experience.

...another huge success... tremendous amount of support we received from your team in both the pre-planning and on-site execution... we were just blown away and loved seeing our vision really come to light.

Your team planned and executed our client’s BEST PROGRAM EVER!

PDS made this evening one of the most memorable events in the history of our client’s 35+ years of programs. As you could tell from the standing ovations on both evenings, this event was stunning and magical!

it was the best ever in the 50 years we have been hosting this prestigious event. ..the standing ovation at the end of the evening said it all!

Our winners, spouses and hosts had the time of their lives! They loved every minute of it... that was the BEST final night event... Please know how much you helped me and my team create such a once of a lifetime experience in Victoria!

...you ALL absolutely KNOCKED IT OUT OF THE PARK! .... my email hasn’t stopped buzzing... congratulated us on the design, production & flawless execution of this event.

I feel so excited to share my gratitude with you all! This is exactly the partnership that I was aiming for...YOU ARE ALL MY “A” TEAM.