Event Management Services Vancouver


Fairmont Pacific Rim, Vancouver



Client Sector



Best Event Design + Décor under $50k
ILEA Industry Awards


Our team was tasked to create an unforgettable evening for well-travelled VIP incentive winners of an auto company. The evening began with an understated yet dramatic and modern welcome reception, followed by an elegant black-tie awards gala, ending with a fun high-energy after-party. Our client wanted unexpected moments sprinkled throughout the evening.


  • Deliver an entirely new, stunning gala experience for guests despite their familiarity with the hotel, the ballroom and this annual event.
  • Keep guests engaged throughout the evening by piquing their curiosity about what was yet to come.
  • Design the event so every guest could clearly see the awards ceremony stage no matter where they were seated.


  • Dinner was served at three magnificent 48-foot-long serpentine tables, when combined with blended projection and mounted TVs provided unobstructed views of the awards stage.
  • Tables were dressed in custom emerald green crushed velvet form-fitting linens, a curated collection of various candle hurricanes, five different votive styles and intricate foliage arrangements to create interest.
  • Feature different video elements throughout the gala dinner, along with changing LED lighting on the room surround décor.
  • A surprising kabuki curtain drop revealed the after-party space in the last section of the ballroom.
  • Suspended, motorized umbrellas filled with individually wrapped gold chocolates created a whimsical effect as guests walked from the awards dinner to the after-party

The Result

Our client and her guests were thrilled with their unique evening filled with delightful surprises. We navigated the challenges of a venue that needed to be experienced as ‘new’ even though it was familiar to guests, a finicky table set-up and custom-manufactured items, all while executing a polished and distinct look the guests had never seen or previously experienced.

Your team planned and executed our client’s BEST PROGRAM EVER!

...another huge success... tremendous amount of support we received from your team in both the pre-planning and on-site execution... we were just blown away and loved seeing our vision really come to light.

PDS made this evening one of the most memorable events in the history of our client’s 35+ years of programs. As you could tell from the standing ovations on both evenings, this event was stunning and magical!

it was the best ever in the 50 years we have been hosting this prestigious event. ..the standing ovation at the end of the evening said it all!

...you ALL absolutely KNOCKED IT OUT OF THE PARK! .... my email hasn’t stopped buzzing... congratulated us on the design, production & flawless execution of this event.

Our winners, spouses and hosts had the time of their lives! They loved every minute of it... that was the BEST final night event... Please know how much you helped me and my team create such a once of a lifetime experience in Victoria!

I feel so excited to share my gratitude with you all! This is exactly the partnership that I was aiming for...YOU ARE ALL MY “A” TEAM.